Welcome to LawNexus!

PRIVACY NOTICE (POLICY)

At Law Nexus SRL (“LawNexus”, “we”, “us”, “our”), we care about your personal data.  We take our obligations to protect personal data very seriously and we are committed to complying with all legislative requirements (including those of Regulation (EU) 2016/679 – “GDPR” and of the applicable Romanian legislation).

This Privacy Notice contains information on how we collect and otherwise process personal data when you visit our website www.lawnexus.ro, provide information to us while inquiring about our services (as a potential legal services beneficiary, as a legal professional looking into a potential collaboration with us, as a potential beneficiary of the NEXUSKIT products and services provided by us), provide information to us about your interactions with the members of our team, send to, or receive from us, communications (including for marketing purposes), and through any other interactions we have with you whereby you choose to share personal information with us.

 Processed Personal Data.  We typically process the following type of personal data:

• Identification data: full name, title, gender, professional registration details (as regards lawyers, the type of form in which the profession is exercised, the professional name, the decision of the relevant Bar Association approving the exercise of the profession in the relevant form, the tax registration number allocated to the professional)
• Contact details: email, mobile number, professional and/or correspondence postal address
• Billing details: IBAN and bank
• Browsing and technical data: IP address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website and services
• Professional experience: this includes information provided by the lawyers, including areas of practice, types of industries they have expertise in, qualifications, information on various professional events they have organized or participated in (such as participation/organization of conferences, publications and so on), membership in various organizations
• Career and educational history: this includes information on the lawyers’ higher education (LLB, LLMs, PhDs and so on) and career (including from a professional and, where the case, academical point of view)
• References: as provided by the lawyers (from directories such as Legal500, Chambers etc., from the lawyers’ pool of clients, from other professionals or academics)
• Image and voice: photos of lawyers to be used for profiles and for other instances needed for the performance by LawNexus’ contractual obligations to the lawyers, for LawNexus marketing or for a potential collaboration between the lawyer and LawNexus, video and audio recordings of events in which the lawyer has represented/participated as a LawNexus member; recordings of courses provided by LawNexus and the lawyers; photos of attendants to NEXUSKIT events; the image and voice of course attendants when courses are held online
• Employer/entity represented, as regards the persons contacting LawNexus on behalf of another entity whom they identify or whose identity results from other personal data (such as the email address), as well as the title/position/function of such person
• Marketing and communications data: which includes your preferences in receiving marketing communications from us and our partners and your communication preferences, surveys, answers provided to questionnaires/evaluations of our services
• Usage data: information about how you use our products and website

The personal data we process may be provided to us directly by you, or we can obtain it from other sources, such as public registers/records, websites, social media, associations you are a part of, other persons.

Data Processing Purposes.  Please find below a description of the ways we plan to use your personal data:

• For entering into and performing a contract with you, including providing you with the services and products contracted, invoicing and collecting payment, management of the Giving Back Together program, correspondence in relation to the entering into and the performance of the contract;
• For fulfilling LawNexus’ legal, tax and reporting obligations;
• For addressing any inquiries, requests, complaints received;
• For assessing any potential collaboration proposed by you;
• For managing our business relationships;
• For developing our business, products and services;
• For promoting LawNexus, our website, our products and services, as well as the members of LawNexus;
• For administering and managing our website.

We may use social media platform(s) (such as LinkedIn) to process your personal data for some of the purposes above. 

Lawful Bases (legal grounds) for Processing Personal Data.  The personal data we process and the purpose for which we process it determines the legal basis for processing your personal data.  We may base our processing of your personal data on more than one lawful ground, depending on the specific purpose.

We will process your personal data based on one or more of the following lawful bases:

• Contract (we process your personal information for the purpose of entering into a contract and performing such contract with you (which shall include personal data provided in the negotiation phase) 
• Legal obligation (LawNexus has to process your personal data as imposed by the legal provisions applicable to it)
• Legitimate interest (we may process your personal data for our or another’s legitimate interests, where these interests are not overridden by your rights)
• Consent (we may process your personal data after you have consented to us doing so; your consent may have been obtained by us, or by third parties on our behalf; you are free to withdraw your consent at any time).

Recipients of Personal Data. We may share your personal information with third parties as follows:

• With other companies or organizations in our group
• With various third parties as may be needed for the performance of our contractual relationship (for example, with various conference organizers and the personnel involved in such, with the public accessing the marketing materials prepared by LawNexus and made available to such public and so on)
• With various members of the LawNexus alliance for the purpose of assisting with your requests and inquiries about potential legal assistance and representation (in the case of third parties looking into finding lawyers) or for a potential collaboration with LawNexus, or with third parties contacting LawNexus in relation to finding a lawyer
• With third parties processing personal data on our behalf as technical or professional support providers, including data processors
• With lawyers and debt collection services, in case of a conflict

• With third parties in connection with any corporate transactions (mergers and/or acquisitions, spin-offs, assets sales etc.), as a result of which your personal data may be transferred to a third party
• With law enforcement, regulatory and other government agencies and professional bodies, as required by and/or in accordance with applicable laws and regulations
• With any third parties LawNexus is obliged to disclose personal data by a court or regulatory body order/decision.

We will not sell your personal data to any third party. 

We may use Artificial Intelligence (AI) in preparing any materials we use in our business.  Your personal data is not shared to train any models.  When we use AI, we do so in compliance with applicable data protection legislation and regulatory guidance.

Transfers of Personal Data. We do not transfer personal data outside EEA.  Exceptionally, we may transfer personal data outside EEA:

• To a recipient located in a country which provides an adequate level of protection (for example, the UK) as determined by an adequacy decision of the European Commission; or
• To a recipient in a country that is not subject to an adequacy decision of the European Commission but which provides appropriate safeguards and meets the other conditions as provided by the GDPR.

Personal Data Retention. We retain personal data only for as long as we need it for the purpose(s) for which it was collected, or as required to do so by law.  The appropriate retention period is determined based on several factors, such as the purpose of the processing, the type of data processed, the legal requirements to keep records of certain data and the need to be able to evidence fulfillment of one’s contractual and legal obligations.

This means that, as a rule, we retain personal data as required by any applicable statutory retention period, or where no statutory retention period applies, as considered reasonable. 

Your rights. In connection with the processing of your data, you have the following rights: 

• the right of access to personal data,
• the right to rectify data,
• the right to delete the data, if the prerequisites under Article 17(3) of the GDPR do not apply,
• the right of restriction of processing,  
• the right to object to the processing,
• the right to withdraw the consents granted at any time, withdrawal of consent does not affect the processing of personal data performed by the Controller before such withdrawal,
• the right to data portability,
• the right to lodge a complaint with the Romanian Data Protection Authority (https://dataprotection.ro/).

If you wish to exercise any of your rights, please contact us at office@lawnexus.ro.

Security. We use what we consider to be appropriate technical and organizational measures to protect the personal data we process. The measures we use are designed to provide a level of security that we consider appropriate to the risks of processing your personal data.  Still, please be aware that we cannot guarantee the security of all personal data transmitted to or by us.

Automated Decision Making and Profiling. We do not use your personal data for automated decision making or profiling.

Links to other websites.  Where we provide links to websites of other organizations, this privacy notice does not cover the processing by such other organization of personal data. We encourage you to read the privacy notices on the other websites you visit.

Cookies. We use a cookies tool on our website to gain consent for the optional cookies we use. Cookies that are necessary for functionality, security and accessibility are set and are not deleted by the tool. For information about the cookies and any other similar technologies we use, please see our cookies policy.

Contact details. If you have any questions, queries, concerns or complaints with respect to our processing of your personal data, please contact us:

• Email: office@lawnexus.ro
• Post: 27-33 Nerva Traian street, Unit B, 1^st floor, office no. 6, District 3, Bucharest, Romania.
• Online: see Contact Us section

Updating. We may update this Privacy Notice at any time by publishing an updated version here. In such case, we will amend the revision date at the bottom of this page. The updated version of the Privacy Notice will apply starting with the revision date indicated at the bottom of this page. 

This Privacy Notice was last updated on 19 June 2025.